The dance floor is solid oak parquet with edging. Prices listed above include rental, delivery, setup and removal. Plus sales tax.

Steinway Baby Grand Piano (professional musicians only)
Usage Fee—individual player $25, band or combo $50
This fee covers the maintenance and tuning of the instrument.

You may hire your own DJ or band. (No bands larger than 4 musicians; no bands with large amounts of electronic equipment.) All music must end before 12:30am on Friday and Saturday nights. Alcoholic beverage service must end before 12:30am on Friday and Saturday.

Security Fees

All events scheduled in the Wick Alumni Center at any time other than regular business hours (8am—5pm Monday—Friday–must pay security charges of $12hr. Security fees are assessed from 1/2 hour prior to the scheduled start of an event until everyone has vacated the building.

Deposits, Guarantees, Cancellation & Minimums Policies

Deposits: A reservation deposit equal to ½ of the rental fee is required to confirm a booking. The full amount of the deposit will be credited to the balance due statement at the end of the function. $50 of any deposit is a non-refundable handling fee if the reservation is cancelled. Functions booked by university departments do not require deposits, but are subject to cancellation fees (see cancellations).

Guarantees: The host or contact person for each function must notify the catering manager with the final guest count 72 hours prior to the scheduled event, or as designated by the catering manager. Please make sure the guest count is accurate. The customer will be charged for the number of meals/services guaranteed even if fewer guests actually attend the function. If more guests attend than the guarantee, the customer will be charged for the actual number of guests served. Note: Catering can only cover approximately 3% over the guarantee. If the customer exceeds the guaranteed count by more than 3%, there may not be enough food to serve all guests. No changes to the guaranteed count may be made after the 72-hour deadline passes. If the customer fails to contact us with the guarantee, the customer will be charged for the number of meals/services based on the original estimated count.

Wedding Reception Cancellations: Wedding reception bookings are considered firm at the time the deposit is paid. Wedding reception deposits will be forfeited unless the cancelled date can be rebooked to another party. $50 of a reservation deposit is a non-refundable handling fee. A fully planned and confirmed wedding reception is subject to the following cancellation penalties: If cancelled within 60 days of the scheduled reception date: 25% of the estimated total charges for the event are due; within 30 days: 50% of the estimated total charges are due; within 15 days: 75% of the estimated total charges are due. No cancellations of wedding receptions are allowed within one week (7 days) of the scheduled date. 100% of the charges as outlined in the final confirmation letter are due in full.

Cancellations: University Departments & Organizations: If a university unit cancels an event involving food service after the 72-hour guarantee deadline has passed, the customer will be billed for all charges in full, including service charges and security if applicable. If the customer cancels any event involving food service within 7 days of the event, the customer will be billed for the standard room rental rate for that room. Any weekend reservation for the Pascal Great Hall cancelled within 21 days but prior to 7 days will be charged $300.

Individuals & Non-university Organizations: If a customer cancels an event involving food service after the 72-hour guarantee deadline has passed, the customer will be billed for all charges in full, including room rental, equipment rental, security, food and beverage charges, service charges, and sales tax. If the customer cancels an event involving food service within 10 days but prior to 72 hours, the customer will be billed for the full standard room rental charge and forfeit the full amount of the deposit. No refund of deposit if the customer cancels within 90 days of the function. $35 of any deposit is a non-refundable handling fee.

Minimums:

Wedding Receptions: 100 guest minimum (290 guest maximum capacity).
Minimum food purchase of $12/person required.
Other use of the Pascale Great Hall on Friday (after 4pm) or any time Saturday or Sunday: Minimum food purchase required: Breakfast: $9/person, Lunch: $10/person, Dinner: $12.75/person, Hors d' Oeuvre Buffet: $9/person.

Bar Service: Any alcohol service requires a minimum food purchase of $7.50 per person.

Building Operating Hours

Business Hours are 8:00am—5:00pm Monday-Friday. Closed major holidays.
Other hours the Wick Alumni Center may be rented:
Sunday: 11:00am—11:00pm (Special opening, minimums apply to all groups)
Monday-Thursday: 5:00pm—9:30pm
Friday: 5:00pm—12:00 midnight
Saturday: 8:00am—12:30am. (Special opening, minimums apply to all groups)

Note: A security fee of $12/hour will be charged during the hours listed above. Security is charged from 30 minutes prior to the scheduled start of any event until everyone has exited the building. The building is locked at all other times.

Banquet Policies

No food or beverages may be brought into the building by any group or individual renting this facility. No brown bagging allowed at meeting-only events. All food service requires a minimum of 20 guests, some buffets and bar service require higher guest counts.

All food for events at the Wick Alumni Center must be purchased through our internal catering provider. All food orders must be arranged through the Alumni Center's catering provider @ (402) 323-8420. Reservations must be booked through the building activities manager @ (402) 472-4237. Room reservations must be confirmed in writing or by E-Mail with appropriate deposits paid. Menu selections, set-up arrangements, equipment requests and all function details must be submitted two weeks prior to the scheduled function. No food may be removed from the center at the end of a function. Leftover food remains the property of our catering service. Contact the catering manager regarding this policy.

Billing

Billing statements are prepared by the alumni association business office and are payable to the Wick Alumni Center. Payment is due upon receipt of statement. An 18% gratuity and sales tax at current legal rate will be added to all applicable charges. If the booking organization is exempt from Nebraska sales tax, the customer must submit a Nebraska sales tax exemption certificate number at the time of booking.

University Accounts: Functions will be billed after the date of the event. Please submit the cost objective account number along with a campus billing address to the building activities manager at the time of booking. Events not billed to university accounts are subject to sales tax. Accounts not paid within 60 days will be assessed interest charges at the rate of 18%.

Non-University Accounts: Payment is due on date of function or as arranged with the building activities manager. Payment can be made by check, Visa or MasterCard. The customer may set up an account to be billed after the function, but minimum pre-payment is required. Full payment is due 30 days following the function. If the total bill for the function is expected to exceed $1,000.00, the customer will be asked to pay 75% of the estimated total charge on or before the date of the function. Accounts not paid within 60 days will be assessed interest charges at the rate of 18%.

Alumni Association Member Discount: Paid Annual Member Discount is 15% off standard room rental rate. Paid Life Member Discount is 20% off standard room rental rate.

Contact the Building Activities Manager about special discount offers throughout the year.

House Rules

We are a smoke-free facility. No smoking is allowed within the Wick Alumni Center. The Alumni Center is not responsible for lost or stolen items. The Alumni Center assumes no responsibility for damages or injuries caused by florists, bands, musicians, rental agencies or other outside contractors hired by the booking organization or individual. The Alumni Center cannot be utilized for any activity resulting in financial gain for the event sponsors, except for charitable fundraisers. Events in the Alumni Center must be by invitation only. Most events open to the public by general announcement are not permitted. Events booked by an individual or organization must utilize the facility according to the originally stated purpose of the rental. The booking organization or individual is responsible for any damage to the Wick Alumni Center building and its furnishings.

Events may be scheduled no longer than three consecutive days. No posters, charts, signs, decorations or other items may be attached to the walls, doors, pillars, or stairways. No tape or tacks may be fastened to walls or ceilings. No rice, birdseed, confetti, silly-string or soap bubbles may be used inside the facility. Inappropriate behavior by guests at functions on Alumni Association property will result in their removal from the premises. Host will be billed for damages. No bicycles, skateboards or roller blades are allowed inside this facility. No animals are allowed inside the facility, except dogs trained to assist the disabled. Candles must be used in compliance with fire regulations. Cleaning charges will be assessed for wax damage to furniture or carpeting.

Liability: The Alumni Association does not assume responsibility for damage to, or loss of any merchandise, equipment or personal articles left in this building prior to, during or following a scheduled event. Do not leave valuables unattended. Lost and found is located at the reception desk in the lobby.

Parking: All campus parking is governed by UNL Parking and Transit Services. Please contact the building activities manager well in advance of your event to make special paid parking arrangements. On-street parking or evening and weekend garage parking is available in the downtown area.